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Meeting Minutes 2/11/19

CEB AGENDA

Monday, February 11th, 2019

6:00 PM. in the DSCC - UMC 457


 

  1. Call to Order

  2. Roll Call

Present:  Julisa, Jessica, Niko, Jemil, Skylar, Christina R.  ,Ashley, Mavjuda, Nickey, Nora, Helen, Erin, Christina C., Hayden, Chidera, Isabelle (late),  Christina F. (late), Victor (late)

Proxies:

Excused:  Sowmya,

Absent:  

  1. Fun Activity :)

 

  1. - SIGN UP!!!!!!

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. New Member Interviews

      1. - 6:15pm

      2. - 6:45pm

      3. - 7:00pm

      4. - 7:15pm

      5. - 7:45pm

      6. - 8:00pm

      7. - 8:15pm

      8. - 8:45pm

      9. - 9:00pm

      10. - 9:15pm

      11. - 9:30pm

      12. - 9:45pm

    3. Social Media Coordinator Elections

      1. Victor

      2. Julisa

 

  1. Old Business

    1. Fifth Funding Cycle

      1. 6:15pm - Sikh Student Association “Sikh Week” April 8th-12th @ UMC, Norlin Quad, Norlin Fountains, & Kitt -  Chidera  and Sowmya  

        1. Notes:

          1. Friday is the final and most final day

            1. Apparently we didn’t communicate to them that they needed a confirmed location -lie

          2. Have speakers and Dj finalized for the last day

          3. Important event for next year so future leadership can learn

          4. Want to keep momentum of group moving

          5. FBI hate crime list came out

            1. Sikh hate crimes are increasing more than any other religious group

            2. Best time to hold the event

          6. Each day is important

        2. Funding Notes:

          1. Operating Supplies (Turbans) - $3,000 - $1,500 x

          2. Advertising - $2,130 - $500 x

          3. Advertising? (Paper Programs/Event Tickets/Prayer Prints) - $700 - $0

          4. Operating supplies (Scissors) - $15 - $0

          5. Food Day 1 - $256

          6. Performers:

            1. Bhai Sahib (Priest) - $700 - $700 x

            2. DJ - $2,500 - $0

            3. Speaker + Airfare - $8,000 - $0

          7. Props/Costumes

            1. Kirtan Instruments - $800 - $800 x

            2. Chaadhar - $45 - $45

            3. Headscarves - $1,160 - $650x

            4. Prayer Prints - $300

            5. Food Day 2: $250 - $242

            6. Photobooth - $275 - $0

          8. Production (Movie Night) - $750 - $750

          9. Day 3 - $0

          10. First Day: Part 1 (Monday) - $2,256

          11. First Day: Part 2 - 3,500 - $2,637

          12. Total: $5,743 (this budget is for day one and day two only)

        3. Questions

          1. In the event we do not approve funding, would you move funding from your other two days?

            1. It would be possible, but hard, would need more funds

            2. Speaker they are bringing is the first man to wear a turban in the army

              1. Contract not signed, but confirmed they could come

          2. Would you have to condense the three events to one event, could you do that and how? Instead of having a Sikh week, it would be a Sikh day

            1. Boulder has never had a turban night

            2. Pairing up with organizations that are adding different funds to the event

            3. Want the week to be more informative and inclusive

          3. How long would the Dj be performing for Friday?

            1. He would be performing 6-12.

          4. How important is it for the success of your event to not have a DJ?

            1. Can have a cheaper DJ, but is essential for success of the event.

          5. How many people are you expecting to show up for the first day?

            1. Estimating a 1000 people

            2. CWA will bring a lot of people who want to learn about Sikhism

          6. How would you advertise for the events?

            1. Pamphlets, and posters

            2. People can get a turban tied with a picture, and then as they are being tied their purpose is explained.

          7. What were the numbers for Turbans in Lungar?

            1. 100 small turbans, 200 medium turbans, 250 larger turbans, all of the turbans were gone, people enjoyed the turbans immensely

          8. In Lungar there were lack of signs and direction for station, how would you ensure people know what they are seeing and will not miss anything we are funding?

            1. In Farrand field where a lot of people can see the event occurring

          9. Are you going to have titled stations?

            1. Intentions not to have a chronological event. Each event now has a specific purpose with one activity.

            2. Every single event has one event and one purpose

          10. With is being CWA week, have you thought of ways to attract students instead of community members?

            1. Advertising for the event around campus, and acknowledging knowing it is not CWA. Professors are offering extra credit for attendance

          11. Is there a way to keep track of students attending the event?

            1. Want to make sure students are coming first and wants to make sure all people get to experience, but no community members giving out the turbans

            2. If someone wants to keep their turban, they will, but will only give it if people understand the importance of the turbans

          12. What are the instruments for and why are they expensive?

            1. Yes, it is for prayer night

          13. Why was the budget late?

            1. Waiting to hear from speakers before submitting the budget request, wanted accurate prices

            2. Very sorry and hope it did not cause additional stresses, more of an internal conflict in the organization so that the Sikh Student Association wanted temple officials and community members approval for the event. Walking carefully, too carefully, they apologize

          14. What is it that you can live without? What do you absolutely need, what do you need want?

            1. Willing to cut the movie night, and willing to reconsider speakers if there is not a student discount

          15. What are you willing to let go of individual items in the budget? Where are the lines?

            1. Can individually cook, but cannot cut any religious ceremonies.

              1. Not willing to sacrifice head scarfs or chimes

        4. Motion to fund Sikh Student Association for an additional $2,000

          1. Motion passes 7-1-1

      2. 6:30pm - SKY @ CU Boulder “SKY Campus Happiness Program Retreat”  April 12th-14th @ UMC 245 -  Victor and  Mavjuda

        1. Notes

          1. Important components in Indian culture is yoga and spirituality includes meditation

          2. Only through spirituality can all people be connected

            1. Sky retreat gives an authentic experience of family

          3. After experiencing this workshop he was able to learn more of the importance of body, mind and spirit, not just postures

            1. Helping students be stress free

          4. Keeping one’s mind fit and finding control provided him the experience of peace that the gym could not give him

          5. Sky prizes diversity because spirituality is family and yoga connects people

            1. Banana - people while holding onto the skin, forgets what is inside

          6. Sky practices yoga that is over the world internationally

          7. Event held in India which includes dance forms, songs which focused on yoga and meditation; it is heterogenous

        2. Funding:

          1. Advertising - $300

          2. Services - Workshop fee for 50 students - $3.500

          3. Instructors Airfare + Ground transportation - $600

          4. Food - $800

        3. Questions

          1. Have you held an event familiar to this before?

            1. Yes

          2. What were the effects or positive aspects of this event?

            1. Students discovered a world in which they no longer harbored stress and were able to connect with other people. They learned the 3 components of yoga

            2. Allows people who have experienced it, develop a sense of leadership

          3. Is the event taught by teachers?

            1. Yes

          4. Are the teachers Indian, or are you learning about Indian culture?

            1. The teachers are diverse and you do learn of ancient literature with background of information

          5. Can you explain in terms of what students will get out of the program that has a cultural or diversity theme?

            1. People will learn Indigenous techniques used in yoga that have belonged to India over 2000 years ago. Practices have been passed down for hundreds of years

            2. Teaches lessons od dedication to peace

          6. Why is worth of 3,500?

            1. It is the fee for 50 students to go

            2. Original price is $200, the working group have heavily discounted the prices for students

          7. You hosted this event last December?

            1. Yes

          8. What is the purpose of hosting the event again if you have already done the course?

            1. People got a lot out of it and want to do it again

          9. Only 20 people signed up last time?

            1. Yes

          10. How are you going to ensure that 50 people attend?

            1. Can organize in a few weeks, have already found 45 people who are interested in attending

          11. Last time we asked you how would you select people to go, and 30 people in the organization are already going. What is the importance of recruiting people outside the group?

            1. Want to give people outside the group with no experience or techniques.

          12. How do people sign up?

            1. People apply in which they will undergo an application process to receive the scholarship. By using this method last time, they had 100% attendance

        4. Notes

          1. Also a Yoga Club on campus that does the same things, and there is no limit for the Yoga Club retreats for events

          2. Cost of head is high

        5. Move to approve SKY @ CU Boulder for cultural relevance

          1. Motion fails 0-14-3

      3. Students for Sensible Drug Policy “2019 Cannabis and Psychedelic Symposium” April 17th @ Wolf Law - Victor and Christina R.

        1. Responses

          3. From Dr. Conzelman

            1. Thank you so much, Christina! We appreciate the accommodation and will make sure to send you the updated information by the weekend. As we are just now starting to invite speakers (and preparing for an appointment with Chancellor DiStefano to arrange his participation) we may not be able to meet your requirement to have these confirmations. But we will send what we have. If we could secure the funding for all of the other items (advertising/outreach, printing, parking passes, and food/coffee) through CEB, this would be a huge help. This is our 6th annual event, and we are determined to make it the best yet!

          4. Notes

            1. Event was very successful last year

            2. Better planning for the event

              1. Seems more like a what if, rather than an event

        2. Funding Notes:

          1. Advertising - $350 - $350

          2. Performers/Speakers

            1. Speaker 1 - $200 - $200

            2. Speaker 2 - $200 - $200

            3. Speaker 3 - $200 - $200

            4. Speaker 4 - $200 - $200

            5. Per Diem - $100 - $0

          3. Airfare - $500 - $500

          4. Ground transportation - $70 - $70

          5. Hotel/Lodging - $250 - $250

          6. Parking - $225 - $0

          7. Supplies - $210 - $210

          8. Total: $2,180

        3. Move to approve CEB funding of $2,180 for the Student for Sensible Drug Policy

          1. Motion passes 7-1-1

    2. Third Funding Cycle

      1. Vietnamese Student Association “VSA Lunar New Year Show” Feb. 9th @ Glenn Miller Ballroom at 6pm - Jessica

        1. Advertising

          1. Great social media presence - did a countdown to their event with information about performers

        2. Content

          1. There was a lot of variety in performances, so the pacing of the event was really good

          2. The video skit this year was very dramatic

        3. Logistics

          1. Started 20 minutes late, but because there was a still a line of people waiting to get in

          2. Main performers (Hue Thy & Will Jay) performed very late in the evening; a good number of the audience had already left

        4. Future

          1. Maybe plan to have main acts perform earlier in the evening

      2. Chinese Students and Scholars Association “Chinese Lunar New Year” - February 16th @ Lower Gym at 4:30pm-10:30pm -  Christina F. and Ashley

        1. Update:

          1. EVENT THIS SATURDAY 4:30 pm in Lower Gym!

          2. Sent in a more concise hour-by-hourfor their event

          3. Did not do any of the edits we had suggested for their poster. Chair had said printed all posters before they had gotten approval...

      3. CU Boulder Asian Studies Graduate Association “CUBASGA Conference” February 15th Norlin Library 5th Floor: British and Irish Room Norlin Library -16th @ Hellems 247 & 252 - Niko and Jemil

        1. Update:

      4. Sigma Psi Zeta “Culture Shock” Feb. 16th @ Glenn Miller Ballroom at 7pm- Skylar and Isabelle

        1. Update:

    3. Fourth Funding Cycle

      1. Nepalese Student Association (NSA) “Nepal Night” March 9th @ Glenn Miller Ballroom at 6pm- Hayden and Christina R.

        1. Update: No new updates

      2. Movimiento Estudiantil Xicanx de Aztlán (MEXA) “Semana de la Muxer” March 11th-15th @ Multiple venues/times - Julisa

        1. Update:

    4. Fifth Funding Cycle:

      1. VeRVE Collisionz “12th Annual VeRVE Collisionz Street Dance Competition” April 20th @ Glenn Miller Ballroom - Jemil and Hayden

        1. Updates:

      2. African Student Association “Tour of Africa” April 20th @ Lower Rec -

Nora and Helen

      1. Updates: Emailed ASA and let them know about our funding decision and we have yet to receive a response. Sent a follow up email to set up a meeting with Jamey.

    2. CU Comedy Club “Speaker” April 19th @ Glenn Miller Ballroom - Skylar and Jessica

      1. Update:

    3. Persian Student Organization “Norouz” April 5th @ Williams Village Dining Center -  Jessica and Julisa

      1. Update: Waiting for Jamey to confirm a time

    4. Graduate Musicology Society “Haitian-Creole Music and Culture with Speakers” April 19th @ Old Main Chapel and Koenig Alumni Center - Hayden and Helen

      1. Update:

    5. Students for Sensible Drug Policy “2019 Cannabis and Psychedelic Symposium” April 17th @ Wolf Law - Victor and Christina R.

      1. Update:

    6. International Festival Committee “IFest” April 14th @ Glenn Miller Ballroom and UMC 235 - Ashley and Isabelle

      1. Update:

    7. Creative Writing Association “Poetry Month Performer Series” April 4th @ Club 156 - Sowmya and Skylar

      1. Update:

    8. CHEMunity “A Night with Marie Curie” April 4th @ Old Main Chapel -                   Nickey and Ashley

      1. Update

    9. Middle Eastern Student Association “Multicultural Fashion Show” April 5th @ UMC Glenn Miller Ballroom - Julisa and Christina

      1. Update: none

  2. Officer Reports

 

  1. Advisor

    1. Reminder for liaisons to contact your organization within 48 hours of the budget meeting

      1. Please email your allocation information and CC Erin and Helen

  2. Leg Council

    1. Late

  3. CUSG Liaison

    1. No update

  4. Webmaster

    1. Went to training on how to work the website

    2. Please keep taking photos at events

    3. Send bios and pictures

  5. Social Media Coordinator

    1. TBD

  6. Student Outreach Coordinator

    1. Updates for this week: we are going fully digital with surveys

      1. There will not be a vote on this; there doesn’t have to be, Erin and i discussed this in detail. We will not be printing out surveys any more

    2. Goals for next week: Make sure to get to know new members

  7. Speakers Coordinator

    1. Had meeting with SR and DSB about VD event last Friday

    2. Will be figuring out how to formulate moderated Q&A, audience Q&A, as well as general questions that will be asked on stage...hopefully all this week

    3. Announcing VD February 25th

    4. Going live on TB has moved to March 4th due to recommendation by SR,

    5. VD

      1. OVA as well as OIC will be in attendance at the event to provide resources, since the event will have some triggering topics

  8. Assistant Speakers Coordinator

    1. Documentary screening The Reckoning: Hollywood’s Worst Kept Secret is scheduled! February 27th from 6-9 in Humanities 150, PLEASE BE THERE! :)

    2. The event page is live, please share and invite everyone!

    3. I will schedule the Widows screening some time next week

    4. Received an email from OVA. They are bringing peer educators from 6-7 to table before the documentary to provide information about campus resources

  9. Marketing Coordinator

    1. Worked on stuff for TB

      3. Question for Speakers Coordinators: What prices did we decide on for tickets (student/babyֱapp & staff/community)?

      4. The Reckoning documentary screening and

        1. Make sure to share the event on FB!

    2. Retreat

      1. IF YOU WANT TO PRESENT AT RETREAT, PLEASE LET ME KNOW!

      3. See you all this Sunday at 10 AM in HLMS 141!

  10. Secretary/Historian

    1. Below is an Office Schedule for each person to fill their schedules out. I have allocated 3 weeks for people to finalize their schedules. I would really appreciate if you would all select a time for CEB. It is required that people allocate 30 minutes each week.

    2.  

  11. Chair

    1. Key Cards

    2. Had funding meeting with finance board

      1. Asked for $30,000 more, second meeting coming this Wednesday

    3. Doodle poll for mission statement has been sent out



 

  1. Adjourn

    11:52pm


 

Board Contact Information

  1. Ashley - (720)-345-2583 - Budgetary

  2. Chidera - (720)-364-0652 - Budgetary

  3. Christina F. - (630)- 624-1789

  4. Christina R. - (719)-439-8356 - Budgetary

  5. Erin - (970)-397-9461 - Advisor

  6. Hayden - (720)-254-2368 - Budgetary

  7. Helen - (650)-759-5756 - Budgetary

  8. Isabelle - (505)-414-3631

  9. Jemil - (720)-532-5521

  10. Jessica - (720)-999-1656

  11. Julisa - (720)-401-2625

  12. Maddie - (970)-690-2467- Budgetary

  13. Mavjuda - (720)-308-4027 - Budgetary

  14. Nickey - (720)-519-6851

  15. Niko - (303)-564-3760

  16. Nora - (303)-968-4716- Budgetary

  17. Skylar - (719)-291-0520- Budgetary

  18. Sowmya - (201)-367-8289

  19. Victor - (719)-290-0886

 

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