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Meeting Minutes 11/08/21

  1. Call to Order   

 

  1. Roll Call

Present: Anuja, Teagan, Suvu, Cole, Jemil, Bailey, Josh, Taylor, Inji, Erin, Alexis, Shubham

Absent: Aneesh (excused), Tania (excused), Allie (excused)

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Happy November birthdays! 

      1. Suvu !!

      2. Maya

      3. Tania

    2. DSB’s event was a success!

    4. Liaison Assignments

      1. Volunteers Around the World

        1. Bailey

        2. Aneesh

      2. Sigma Psi Zeta Sorority

        1. Suvu

        2. Cole

    5. Fourth Funding Cycle

      1. 7:15 PM - Volunteers Around the World “Culture Day,” March 7th, 2022 in ECCR 1B40

        2. Notes

          1. Medical outreach club

          2. Traveling to Peru this summer to provide medical care and clinics

          3. Culture Day is in order to prepare interns/CU students for traveling to Peru

          4. Open to all CU students

          5. Will talk about Peruvian culture - this is why they want food from Rosario’s Peruvian restaurant

          6. Will cover Hero Complex and medical tourism

          7. Projected attendance: 100 

          8. Students will have to go through 2 separate application process to be able to go

        3. Questions

          1. How does this event address white saviorism?

            1. Addressed via hero complex -- interns are not medical professionals, there to shadow and learn

          2. Have you reached out to the Volunteer Resource Center?

            1. No but they will

          3. Projected attendance?

            1. 70 members, expecting 100 (advertised on social media)

          4. How many people are accepted?

            1. 21 members who are traveling

        4. Budgetary Notes

          1. Please note that CEB only funds food when it is deemed necessary for the success of an event. If we do not fund your food, there are other funding sources available on campus (college student governments, Vice Chancellor, ODECE, etc.).

        5. Discussion

          1. Who gets to attend?

            1. If the event is focused on preparing for a service trip then is it still open to all students?

          2. Use the VRC to get official training for the event instead of just saying things along the lines of “don’t be a white savior.”

        6. Budgetary Questions (to send to organization)

          1. Will you all make sure to contact the Volunteer Resource Center and try to incorporate them into your event?

          2. Is there a way you could make the title of your event more specific?

          3. Note: CEB only funds food when it is deemed necessary for the success of an event. If we do not fund your food, there are other funding sources available on campus (college student governments, Vice Chancellor, ODECE, etc.).

        7. Mission Statement Alignment

          1. Motion to approve mission statement alignment for Volunteers Around the World’s event “Culture Day.”

          2. 12- 3 - 0

          3. Motion Passes 

            1. Aneesh get in touch (Bailey will help show how)

      2. ​​​​​​​7:30 PM - Sigma Psi Zeta “Culture Shock: Remember Your Roots,” March 5th, 2022 in Glenn Miller Ballroom

        2. Notes

          1. Sigma Psi Zeta, Pi Lambda Chi, Tau Psi Omega

          2. Magnify exposure of APIDA heritage and focused on APIDA groups and their exposure

          3. Purpose: students of color undergo a culture shock -- this show celebrates different cultures on campus

          4. Provides opportunities for students to learn and share about cultures in a safe space and to celebrate their cultures and other cultures without being othered 

          5. Women of the world: acapella quartet represent Japan, Italy, India, and Haiti.

          6. Pyra: Thai singer/songwriter. Focused on “Dystopian Pop,” Provoke thinking and drive positive social change through art. Psi 

          7. Alternatives: 

            1. Luna Li

              1. $5,500 - all inclusive

              2. Korean Canadian

              3. indie/bedroom pop

            2. Sanjoy

              1. $5,500 - all inclusive 

              2. Bengali-American DJ, producer songwriter

              3. EDM artist and features influences of bollywood music

            3. Alex Potrat

              1. $7,500 - $10,000 all inclusive 

              2. Chinese-polish toronto- based Singer and songwriter 

            4. Sundial

              1. $2,750 all inclusive

              2. Indie pop duo, Jisu Kim and Dorothy Chan

          8. Logistics

            1. 9 am - 4pm sound check

            2. 7 pm show starts 

            3. 7:30 WOTW/headliner 1 performs 

            4. 8 pm intermission

            5. 8:15 3 student acts (10 min each) 

            6. 8:45 headliner 2 performs 

            7. 9:15 meet and greet

        3. Questions

          1. What is the ranking of your alternative headliners? (please create one and send it to us)

          2. What is your projected attendance?

            1. 250

        4. Budgetary Notes

          1. Specific Breakdown: 

            1. A/V: Program Council - $3239

            2. Set-Up/Staging - $623.20

            3. Headliner 1: Pyra - $10,000 (all inclusive) 

            4. Headliner 2: Women of the World Acapella - $7,000 (honorarium + hotel) + $1440 (travel)

            5. Marketing - $242

            6. Decorations - $1160

              1. Decorations/Event Supplies/Party City - $190

              2. Decorations/Michaels - $25

              3. Decorations/Amazon - $345

              4. Decorations/Photo Booth - $600

          2. Erin - are there any deals the school has with hotels surrounding campus? One of SPZ’s performers asked.

            1. Yes, they can work with CSI to get rates that are discounted for CU. The “deals”/rates will be based on time of year, day of the week, etc… They will also get the tax exempt status as well. 

          3. Please note that CEB only funds decorations deemed culturally relevant to the event. If CEB decides not to fund your decorations, there are other funding sources throughout campus we can point you towards.

          4. CEB policy dictates that we cannot fund photo booths. CSI may have one you can borrow/rent.

        5. Discussion

          1. Very thorough presentation.

          2. Involved many different cultural organizations

            1. Have had very good events in the past

          3. Event has evolved over time from a cultural competition to something that is less competitively inclined and focused more so on showcasing culture

        6. Budgetary Questions (to send to organization)

          1. Rank alternative headliners (just in case)

          2. If we fund their $10,000 then it would become a CEB collaboration

        7. Mission Statement Alignment

          1. Motion to approve mission statement alignment for Sigma Psi Zeta’s event “Culture Shock: Remember Your Roots.”

          2. 12 - 3 - 0

          3. Motion passes

          4. Cole will send the email within 48 hours (Suvu will help him).  

    6. Culture Connections Project

      1. Newbies, you’re up!

  2. Old Business

    2. Second Funding Cycle

      1. South Asian Student Association “Step Up CU,” December 4th, 2021

        1. Anuja and Ornella

        2. Updates: 

          1. None

      2. Nepalese Student Association “Cultural Talent Show,” November 13th, 2021 5:30 - 9:00 PM

        1. Maya and Teagan

        2. Updates:

          1. Got their advertising and approved it. Event is this weekend. 

        3. Who will be attending? 

          1. Anuja

          2. Maya

          3. Jemil

          4. Suvu

          5. Josh

          6. Taylor

          7. Cole

          8. Aneesh (maybe)

      3. CU Catalan Club “Making Traditional Catalan Panellets,” November 5th, 2021 4:00 PM

        1. Advertising:

          1. Advertising wasn’t great

            1. Poster could have been designed a little better

            2. Hard to get information on the event other than the posters

            3. Less than 2 weeks of advertising which may have impacted the reach of the event

            4. No tables in the UMC

        2. Content:

          1. Fun event that was also culturally relevant

          2. Made sure that everyone was involved in the process

        3. Logistics:

          1. Started a little late (people also arrived late so this didn’t have much of an impact)

          2. Mostly students (graduates)

            1. 15-20

        4. Future Notes:

          1. Advertising:

            1. Start advertising sooner

            2. Post online and in the UMC (available on website)

            3. Table in the UMC

          2. Choose a  location that is easier to find

            1. Also include more signage (especially on other floors of the Rec Centre)

    3. Third Funding Cycle

      1. CU Gaming “Press Start to Continue,” January 28th, 2022, 6:00 PM to 10:00 PM in Glenn Miller Ballroom

        1. Anuja & Allie

        2. Updates:

          1. Funding meeting was canceled. Reschedule for Wednesday 11/10.

      2. Asian Studies Graduate Association “2022 CU Asian Studies Graduate Association (CUBASGA) Conference,” February 19th–20th, 2022, 10:00 AM to 4:00 PM via Zoom

        1. Ornella & Taylor

        2. Updates:

          1. Nice “Thank You” email from them

      3. Middle Eastern Student Association, “Middle East Night,” February 17th, 2022, 6:00 PM to 9:00 PM in the Rec Center

        1. Teagan & Josh

        2. Updates:

          1. Had budget meeting last Monday

            1. Funding document was signed by Josh

  3. Officer Reports

    1. Advisor(s)

      1. Working with SAHR -- folx should have been paid last week, but heard that didn’t happen. Following up with HR as they sent a follow-up email today regarding speedtype of where this is getting paid from. 

        1. Saw note under Chair’s position to get Aneesh hired 

      2. Take care of you! 

      3. Erin will not be at next week’s meeting, Alexis will be present.

    2. Leg Council

      1.  

    3. CUSG Liaison 

      1. Absent

    4. Diversity and Inclusion Liaison

      1. Afghan Healing Retreat - November 13th, 4:00 PM to 8:00 PM in UMC 247

        1. Speaker who has lived in Afghanistan

        2. Community reflection session that also includes the US lens (generational trauma)

        3. CEB can help on social media 

    5. GPSG Liaison

      1. No updates

    6. Finance Board Liaison

      1. First Quarter Reports start this week

      2. Hope to hear from a few groups on SOAC

      3. Ask Jemil any money questions!

    7. Marketing Coordinator

      1. TBD

    8. Speakers Coordinator

      1. Speaker Outreach Follow-Up

        1. Got the quotes for speakers discussed during retreat

        2. Serena Williams and Lil Nas X - not options, too expensive and/or not available for college events

        3. Potential Spring Line Up - thoughts?

          1. Simu Liu or Danai Gurira

          2. Joanne Molinaro or Sean Sherman

          3. Pose/Ronny?

      3. Potential Dates for Ronny Chieng event:

        1. Tuesday, February 1 

        2. Wednesday, February 2

        3. Wednesday, February 9

        4. Thursday, February 17 (2nd choice)

        5. Friday, February 18 (1st choice)

        6. Thursday, February 24 (3rd choice)

      4. Meeting with DSB/PC Friday

    9. Student Outreach Coordinator

      1. No updates

    10. Assistant Speakers Coordinator

      1. TBD

    11. Webmaster

        1. Pick your favorites (5-10) so that Bailey can edit and touch them up

          1. Pick favorite headshot by Wednesday

        2. Veto any you don’t like

    12. Social Media Coordinator 

      1. No updates

    13. Secretary/Historian

      1. Birthdays

        1. Get everyone’s birthdays (for bday cards)

          1. Tania - 11/02/1999

          2. Suvu - Nov 20

          3. Bailey - 09/24/2000

          4. Josh - 03/05  

          5. Allie - 09/11/2003

          6. Ornella- 09/18

          7. Cole 05/09/2002

          8. Teagan - 04/10/2002

          9. Shubham - 04/19/1994

          10. Meha 06/27/2000

          11. Aneesh - 05/17/2003

          12.  Maya - 11/06

          13. Alexis - 06/14

          14. Erin - 11/15

          15. Anuja - 3/13

          16. Taylor - 6/14

      2. Working on creating template for the organization portfolio pages I mentioned while running

      3. Meha - officer update section with Tania or by yourself?

      4. Need to finish the process of getting approved/hired

        1. Need some help/guidance as this is my first paid position in the US.

        2. Also Int. Student so need to work with ISSS

    14. Chair

      1. Leg Council ratifications this Thursday for new members (Josh and Cole)

      2. Get Aneesh on payroll

  4. Adjourn

    1. 8:51 PM

Off