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Meeting Minutes 03/06/23

  1. Call to Order   

 

Present: Teagan, Taylor, Iliana, Marya, Aneesh, Michelle, Manasa, Allie, Apoorva    

Absent:

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

  2. New Business

    1. Introductions!

    2. PC Collaboration 

        1. Motion to approve the announcement video.

          1. 5 - 0 - 0

      2. Tickets

        1. Students: $25 pre sale (before April 21st); $35 day of

        2. Non-students: $50

        3. Up to $24,000 goes to PC, after $24,000 in revenue goes to CEB 

      3. Vendors

        1. Selling things requires approval

          1. Just giving away is fine

          2. Will ask for a list from them ASAP and we can approve

          3. No food/outside catering or exchange of cash on site

      4. RSOs

        1. No specific reason to bring in RSOs?

          1. Who do we bring and how do we avoid issues

        2. So what I’m hearing is no RSOs

      5. Working with RAP Lab/CAAAS

        1. Have them table and potentially do a ~15 min presentation between N and C

      1. Also received their earlier today

        1. I’ve translated the slides, but not the videos

      2. What shall we do about the overspending in line item(s) now that their event is over?

        1. Originally approved for $1,597.87 for food and $684.35 for room reservation 

        2. Actually spent $1,745.65 for food and $526.44 for room reservation

        3. Still underspent in total, but never asked for a reallocation

          1. Reallocating $147.78 from “Venue” towards “Food” - approved by Teagan

        4. For CSI Finance: to email Jamey about reallocation

  3. ??Old Business

    1. Fifth Funding Cycle 

      1. TEDxCU “Serendipity,” April 7th, 6:00-10:00 PM, Macky

        1. Apoorva and Michelle 

        2. Updates:

          1. Did we email TedXCU about their advertising and let them know they need the full ASL logo?

            1. Yes, said they would send an updated one later today

            2. Response about ticketing

              1. Question has been brought up a few times to past CEB boards 

              2. Money from ticketing at our main event goes to pay for all of our other expenses the following year

                1. Food, website, workshops, gifts, merch

            3. Want to do some advertising with CEB

            4. CEB needs to reserve tickets as well so we can go to the event. 

          2. If they were to charge:

            1. Because they funded a single line item that totals $10k or more, then the event is considered a collaboration & CEB is entitled to the profits (up until how much the event was funded so $20k+) 

            2. RSOs are not allowed to fundraise for themselves at CEB sponsored events 

            3. Student tickets need to be prioritized and that is not shown on the eventbrite and/or the Board does not know what this breakdown is allocated for on the event brite

            4. Just because they “have done this in the past” does not mean that it should surpass right now

      2. ???NSA “Nepal Night,” April 8th, 5:00-10:00 PM, Glenn Miller

        1. Taylor and Allie 

        2. Updates:

          1. Astha responded and said she is good! Advertising due date of March 11th. Woot woot!

      3. SASA “SASA Show,” April 22nd, 6:00-10:00 PM, Lower Rec Courts

        1. Teagan and Iliana 

        2. Updates:

          1. No response yet to check-in email 

      4. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th, 11:00 AM to 6:30 PM, Virtual (Zoom)

        1. Taylor and Manasa

        2. Updates:

          1. No updates! 

      5. Asian Unity “Passport to Asia Banquet,” April 7th, 6:30-10:00 PM, Byron R. White Club 

        1. Taylor and Allie 

        2. Updates: 

            1. Motion to approve a reallocation of $1,016.00 from the “DJ” line item towards a new “AV Rental Equipment” line item

              1. 5 - 0 - 0

            2. Motion to approve a reallocation of $888.00 from the “DJ” line item towards the “Catering” line item

              1. 5 - 0 - 0

            3. Motion to approve $1,222.69 of additional funding for the “Catering” line item

              1. 5 - 0 - 0

            5. They are aware that the CEB logo is missing 

              1. End time needed 

              2. Need QR code on second 

      6. Sigma Lambda Beta “Weekend in Vietnam,” April 4th, 6:00-9:00 PM, Kittredge Multipurpose room 

        1. Apoorva and Michelle

        2. Updates:

          1. No updates

      7. ??MECHA “MECHA National Conference,” April 28th-29th

        1. Aneesh and Iliana

        2. Updates: 

          1.  Aneesh sent out email→ No one responded

            1. They need to reply to my emails…

            2. Aneesh Waikar Please include nydia.strohm-salazar@colorado.edu and jessica.valadezfraire@colorado.edu on all of your future emails for all things regarding MECHA.

          2. Charlie has filled out the when2meet

            1. I’ll schedule a meeting - Aneesh

              1. Nvm - Aneesh

          3. I submitted their budget via email to Jamey -Taylor 

      8. Students Against Campus Sexual Assault “An Intersectional Lens on Human Trafficking,” April 19th, 6:00-8:00 PM, Wolf Law 206

        1. Teagan and Marya

        2. Updates:

          1. Will send check-in email this week ????

    2. Fourth Funding Cycle 

      1. VeRVE Collisionz “VeRVE Collisionz Street Dance Competition” March 19th 6:30-8:30 PM, Glenn Miller Ballroom  

        1. Michelle and Taylor

        2. Updates:

      2. Sigma Psi Zeta  “Culture Shock” March 12th 6:30-10:00 PM, Glenn Miller Ballroom 

        1. Aneesh and Apoorva 

        2. Updates:

          1. Who is going?

            1. Taylor 

            2. Apoorva

            3. Iliana 

            4. Michelle

            5. Allie

            6. Aneesh (probably)

            7. Teagan (probably)

    3. ????Third Funding Cycle 

      1. Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” April 16th 6:00-9:00 PM

        1. Teagan and Taylor

        2. Updates: 

          1. Meeting wednesday 

            1. 7 PM in DSCC (UMC 457)

            2. Information to be aware of 

    4. ????Post Event Review

      1. International Festival Committee “International Festival 2023” March 4th 3:00-7:00 PM, Glenn Miller Ballroom  

        1. Advertising

          1. Good turnout at the event

            1. Rough ?, ?, ? students, grad, community

        2. Logistics

          1. PC- AV issues

          2. Didn’t disclose ISSS involvement

        3. Content

          1. Very good performances

            1. Good job Apoorva  

          2. Not enough food

            1. 麻婆豆腐 ran out too fast :(

          1. Larger area for event

            1. Maybe lower rec

            2. Farrand? Would have to be in April though. yeah or Sep/Oct?

              1. And even then weather may not be good 

          2. Better system for tables 

            1. It’s hard to have questions about a country you have no info on

          3. Maybe display what’s going on for people who walk in mid-performance

          4. Photo booth was awesome

  4. ????Officer Reports

    1. ?Advisor(s

      1. ?Please please nominate students, staff, and orgs for Involvement Awards!!!

      2. Interested in being a reviewer for nominations of the involvement awards? LMK! (Will require work over spring break though)

    2. Leg Council

      1. N/A

    3. GPSG Liasion 

      1. Welcome Manasa

        1. Teagan is working on ratification.

    4. Finance Board Liasion

      1. Summary of Council of Cost-Centers

    5. Marketing Coordinator

      1. PC Marketing Update 

        1. Marketing Timeline

        2. Graphics/announcement video update

    6. Speakers Coordinator

      1. PC Collab

        1. Emailing PC now

    7. Secretary/Historian

      1. Bylaw Review and Format

      2. Baking Requests

        1. Anything else please

        2. Banana Bread

        3. Pumpkin Bread

      3. Marya, do you want to be a voting member?

        1. Prep a spiel

    8. ??Student Outreach Coordinator

      1. Admissions Area Visit 

        1. Serving admitted seniors from Denver/Aurora area 

        2. Wednesday March 22nd 

        3. 1pm-2pm

        4. Are we interested?  

      2. Teagan TEBO4403 can we add our new members as liaisons to our orgs that we are singles for?  - Yes! Woot Woot!

        1. Students Against Campus Sexual Assault “An Intersectional Lens on Human Trafficking,” April 19th, 6:00-8:00 PM - Marya

        2. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th, 11:00 AM to 6:30 PM, Virtual (Zoom) - Manasa

      3. Retreat dates

        1. April 8th (1pm - 5pm)

        2. Short and sweet 

        3. Lunch, bonding, long CEB discussion stuff 

      4. Manasa Kolavennu Wed @ 6:30 in the CEB office works for me 

    9. ?Social Media Coordinator 

      1. AM post this week  

    10. Assistant Speakers Coordinator

      1. This weekend I will be having a walkthrough with DS

    11. Webmaster

      1. New members! Please send me a headshot and a short bio about yourself and why you joined CEB :) 

    12. Chair

      1. No updates

  5. Adjourn

    1. 9:47

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