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Meeting Minutes 11/13/23

  1. Call to Order   

 

Present: Hanna (Tardy Excused), Marya (Zoom), Manasa (Zoom), Aneesh, Teagan, Allie, Taylor, Kellen, Morgan, Lawrence, Apoorva, Alexis 

Absent: Freya (excused)

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Intros

      1. Name + Pronouns + Position + Fall Break Plan 

    2. Fourth Funding Cycle First Hearings

      1. Liaisons

        1. Sigma Psi Zeta

          1. Lawrence

          2.  Aneesh

        2. TEDxCU

          1. Manasa

          2. Apoorva

      2. Mission Statement:

        1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences. 

      3. 7:15 PM - Sigma Psi Zeta,  “Culture Shock 2024,” March 9th, 6:30 PM-10:30 PM, Glenn Miller Ballroom

        2. Notes

          1. Multicultural Greek Organization that supports women and participates in philanthropy events and cultural events. 

          2. Cultural Shock has been around since the late 2000s. 

          3. The show is focused on APIDA orgs and AAPI groups and builds to create an inclusive environment 

          4. Allows for the exploration of new cultures in a supportive way and to find solidarity. 

          5. Free to the public. 

            1. 2 headliners

              1. Jeremy Passion 

                1. Filipino-American RnB singer

                2. $9,000 

              2. Emei

                1. Chinese-American pop singer

                2. $10,000

              3. Alternate

                1. Eden Kai 

                  1. Japanese-American Ukulele singer/songwriter 

                  2. $8,000-$10,000

                2. Gloria Kim

                  1. Korean-American artist

                  2. $10,000 

                3. Katherine Li

                  1. Singer-songwriter

                  2. $5,000

            2. 5 student performers 

              1. 10 minute acts 

              2. Evaluated by cultural relevance, originality, entertainment value, and preparedness 

              3. Audience process in late December/early February

                1. Contacting people from last year to see if they are interested in auditioning again. 

            3. Greek Orgs stepping/strolling

            4. Photo booth/goodie bags 

          6. Expecting about 300 people 

        3. Questions

          1. **I (Allie) have an update for them regarding PC

        4. Discussion

          1. They had a good presentation and a good plan. 

          2. Their event has been successful in the past and their headliners seem interesting. 

            1. Last year’s event has left some room to improve. 

            2. But previous years have been really well done. 

          3. They submitted the proposal way in advance and seem to be on top of it. Yipee. 

        5. Mission Statement Alignment

  1. Motion to approve mission statement alignment for Sigma Psi Zeta’s event, “Culture Shock 2024”. 

    1. 9 - 0 - 0 

  1. Post-presentation notes

    1.  

  1. 7:30 PM - TEDxCU,  “TEDxCU,” March 2nd, 3:00PM-7:00PM, Macky Auditorium

    2. Notes

      1. Theme: Renaissance 

        1. I don’t see Beyoncé 

        2. Encompasses innovative ideas

      2. Their mission is to spark ideas 

        1. They use their platform for good

        2. Unique and challenging learning experience for our student team

        3. Be the best university TEDx program in the country 

      3. They have been successful in the past. 

        1. Lots of views on videos

        2. Videos chosen to be on the TED website 

      4. 2024 speakers

        1. Ankit Sharma

          1. Renewable energy

        2. Lindsey granger

          1. Being intentionally unrealistic

        3. Brad Fan

          1. Chronic pain and brain circuitry 

        4. Chris Magee

          1. Mental health awareness

        5. Naia Ormaza

          1. Environmental rights and human rights 

        6. Carrie Barry

          1. Using boxing to empower at-risk youth 

        7. Donna Mejia

          1. An anti-bias toolkit

        8. Student Voice Competition Winner 

      5. Audience experience

        1. Interaction

          1. Museum walk 

            1. Macky welcome area

          2. Audience activations 

            1. Mementos attached to the speakers topic 

        2. Outreach

          1. Area high schools

          2. Carrie’s Boxing Groups

          3. Engaging Boulder community

        3. Suggestions

          1. Fine arts performances 

            1. In between the talks 

    3. Questions

      1. *As a note, we fund directly based on quotes, so we will not be able to fund anything for “wiggle room”

      2. Will you be charging for tickets to this event?

        1. Not charging for students/staff/babyֱapp (or any of the groups they are inviting). 

        2. Community members will be charged $25. 

      3. Last year, TED required that the only logos listed on their marketing was the TED logos. I’m assuming that that’s still the case this year?

        1. Yes, that is still the case. 

    4. Discussion

      1. The fine arts performance idea was interesting. 

        1. It is good to be connected to the cultural organizations, but it seemed like they were leaving it to us to do that part. 

        2. If their event truly aligns with our mission statement, they would be able to do this research on their own and while we are happy to help facilitate conversations and events, it isn’t our job to make this event align with our mission statement. 

      2. ASSG didn’t fund them in full last year due to lack of speaker diversity. 

      3. The theme doesn't necessarily represent their event, but everyone knows what the renaissance is. 

      4. We struggled last year to find that their speakers aligned with their mission, is it better this year?

        1. They do have anti-bias, environmental/human rights, mental health, the boxing group

      5. It was a little weird that they read us our mission statement. 

    5. Mission Statement Alignment

      1. Motion to approve mission statement alignment for TEDxCU’s event, “TEDxCU”. 

        1. 7 - 0 - 1

    6. Post-presentation notes

      1. Inform them that they need to use BuffConnect to explore the cultural organizations on campus. 

  1. Fourth Funding Cycle Second Readings

    1. Sigma Psi Zeta,  “Culture Shock 2024,” March 9th, 6:30 PM-10:30 PM, Glenn Miller Ballroom

      2. Notes

        1. Performers - $19,000.00 - $19,000.00

          1. Jeremy Passion - $9,000.00 (all inclusive)

          2. Emei - $10,000.00 (all inclusive)

        2. Food - $75.00 - $75.00

          1. Currently a single hummus platter because it is required for reserving the Aspen Rooms. We will try to see if this is actually necessary.

        3. Space Rental - $428.20 -$428.20

        4. AV Services - 2,100.00 - $0.00

        5. Advertising - $285.93 - $285.93

      3. Discussion

        1.  

      4. Budgetary Questions/Comments

        1. If anyone is international, they need to start the visa process ASAP. 

      5. Motion to approve $19,789.13 for Sigma Psi Zeta’s event “Culture Shock 2024.” 

        1. 8 - 0 - 0 

    2. TEDxCU,  “TEDxCU,” March 2nd, 3:00PM-7:00PM, Macky Auditorium 

      2. Notes

        1. Space Rental - $12,799.10 - $12,799.10

        2. AV Services (videographer) - $13,200.00 - $12,000.00

        3. Decorations - $1,570.00 - $0.00

        4. Decorations (stage design) - $2,400.00 - $2,400.00

      3. Discussion

        1.  

      4. Budgetary Questions/Comments

        1. Not funding indoor experience decorations, asking them to go to another funding board for decorations

        2. Why was $13,200 requested for the videographer when the quote was only for $12,000? 

      5. Motion to suspend bylaws

        1. Motion to suspend section 8.G.2 of the CEB Bylaws to allow TEDxCU to market their event.

          1. 8 - 0 - 0 

      6. Motion to approve $27,199.10 for TEDxCU’s event “TEDxCU”. 

        1. 8 - 0 - 0 

  1. Old Business

    1. Second Funding Cycle 

      1. SASA, “Garba Night,” November 10th, Will Vill Multipurpose Room

        1. Liaisons: Kellen and Aneesh

        2. Post-Event Review

          1. Advertising

            1.  

          2. Logistics

            1. Started on time. 

              1. Started to fill up around 6:30 or 7:00 PM. 

            2. Served food and then started the music later. 

              1. Food was not great but that is not their fault. 

            3. The room was fairly small. 

            4. It ended on time. 

            5. The survey was not up at the event, so it was sent out afterwards. 

            6. There was a good mix of grad and undergrad students. 

          3. Content

            1. Dancing was great. 

            2. A lot of people brought friends so there was a good mix of cultures there. 

          4. Future Notes

            1. They were never told about a SAFE meeting for their event. 

      2. ASA, “ASA Fashion Show,” December 9th, Glenn Miller Ballroom 

        1. Liaisons: Allie and Apoorva

        2. Updates:

          1. The fight is still fighting and I’m just going to tell you all now that at this point, I’m going to request that you all make yourselves available for this event because I think we need to give as much support as possible to this event!

    2. Third Funding Cycle 

      1. CU Ceramics - “CU Ceramics Club: Visiting Artist Series Spring 2024” at Visual Arts Complex 1B20 (Auditorium) & 175 (Ceramics Common Studio) 

        1. Liaisons: Apoorva and Hanna

        2. Updates: 

          1. Had pre-spending meeting 

      2. CUBASGA - “CUBASGA Conference” at UMC - Aspen Rooms, UMC-247

        1. Liaisons: Monique and Marya

        2. Updates:

          1. They are requesting that we fund the post-event dinner. 

            1. “It seems CEB has been willing to fund this part in the past, and I think we may not have adequately represented that the dinner is also open to all participants, not just professors and organizers. Moreover, the dinner has in the past provided students with a unique opportunity to network and talk to one another, as well as the speakers and babyֱapp. Would you all be open to a discussion about getting (even partial) funding for the Sunday dinner of our conference?” - quote from their email.

              1. Amount:  $ 1,968.00 for Golden Sun

            2. They will need to come into the next meeting if they would like to appeal this decision. 

      3. Saudi Student Association - “Saudi Foundation Day 2024” 

        1. Liaisons: Taylor and Freya

        2. Updates:

          1. Pre-spending meeting rescheduled for this upcoming Thursday 

      4. Vietnamese Student Association - “VSA Culture Show” at GMB - 5-10 PM 

        1. Liaisons: Aneesh and Kellen

        2. Updates:

          1. The pre-spending meeting is on Tuesday.

  2. Officer Reports

    1. Advisor

      1. Hanna is hired! - Please see me about tracking your hours. Hanna Barrios

    2. Leg Council Liaison

      1. Meet Morgan!! 

    3. GPSG Liaison

      1. SASA event was great. Kellen(and her friends) and Aneesh danced really well , Great energy !!

      2. Happened to attend a Diwali event organized by AAEIO. It was great and fun, Aneesh got diyas for the board, maybe you will all get them soon. You can pick a night and   :)

      3. VD show pictures ?? 

    4. Finance Board Liaison

      1. No updates

    5. Student Outreach Coordinator

      1. Things are getting sorted, but I’m really tired so they might take a sec

      2. On a side note, is anyone going to be in town this weekend, and would anyone by chance be interested in a little Friendsgiving moment

        1. Saturday? 

    6. Marketing Coordinator

      1. Working on Merch

    7. Speakers Coordinator

      1. Thoughts on VD event??

        1. His conduct could have been better with the Board. 

          1. We can’t make people read contracts, but it would be nice if they did. 

        2. The event was good and he was funny, from the audience perspective. 

          1. It was an impactful event for the community. 

        3. We will send out the post-event survey and look at the results after we get back from break. 

      2. Meeting with Aneesh this week to talk about partnership with the Conference on World Affairs in the Spring.

    8. Secretary/Historian

      1. No updates. 

      2. Note to self: email maintenance about hanging up posters in office 

    9. Social Media Coordinator 

      1. None

    10. Assistant Speakers Coordinator

      1. N/A

    11. Webmaster

      1. None. 

    12. Chair

      1. PC Stuff

      2. Elections → December 4th

        1. Positions:

          1. Secretary

          2. Assistant Speakers Coordinator

          3. Student Outreach Coordinator

      3. Last meeting of the year → December 11th

        1. Planning to get it catered (put ideas below)

          1. La Mariposa

          2. Rincon Argentino 

          3. Godavari (Indian food) 

      4. No meeting next week (Fall Break)

      5. Gifts

 

  1. Adjourn

    1. 9:05 PM

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