reports

New Procedural Statement for Sponsored Project Report Submissions

Anonymous — Thu, 14 Feb 2019 15:28:15 +0000

New Procedural Statement for Sponsored Project Report Submissions Anonymous (not verified) Thu, 02/14/2019 - 08:28

Sponsors expect timely submission of progress and/or technical reports as outlined in the award. In fact, many sponsors have improved their report submission systems, created automated tracking of report submissions, and forewarn of consequences to the university much more often than in the past.

Vice Chancellor for Research & Innovation, Terri Fiez, approved a new procedural statement that details CU Boulder’s report submission responsibilities and consequences for late reports or disregarding notification deadlines. The procedural statement outlines responsibilities and steps taken when reports are late.

What are PI and OCG responsibilities?

PIs are expected to timely submit reports to the sponsor and to provide a copy of the report to OCG. Providing a copy of your report to OCG is critical. OCG does not have access to most sponsor databases.

OCG tracks reporting dates in InfoEd and is responsible for uploading into InfoEd all reports received from PIs. InfoEd is the official repository for all CU Boulder award-related documents to substantiate CU’s award management practices as required by Federal regulations.

What happens if a report is late?

OCG will notify PIs a maximum of 3 times if a report is late. Each OCG notification has a 3-day response time before the next notification is sent. At the 3^rd notification, a hold is placed on all of a PI’s active awards.

For chronically late reports and disregarding notification deadlines, a hold will be placed on all active awards AND proposals until reports are submitted.

Colleges and/or Schools may impose further sanctions in accordance with the Faculty Affairs Policy on Professional Rights & Duties of Faculty Members & Roles & Responsibilities of Department Chairs, up to and including denying merit increases in the next merit cycle.

Bottom line: Submit reports on time every time. Doing so keeps PIs, their research and the University in good standing with CU Boulder’s sponsors.

OCG Resources

The Office of Contracts and Grants (OCG) has developed an interactive Guide to Sponsor Reporting Requirements and an overview handout regarding report submission procedures. OCG is available to help answer report submission questions at ocgreports@colorado.edu.

Off

Traditional

White

infoED is the official repository for research technical reports: ‘How To’ Guide provides PIs more direction in reporting requirements

Anonymous — Tue, 20 Jun 2017 18:06:36 +0000

infoED is the official repository for research technical reports: ‘How To’ Guide provides PIs more direction in reporting requirements Anonymous (not verified) Tue, 06/20/2017 - 12:06

The Office of Contracts and Grants (OCG) has created a “How To” Guide for Reporting Requirements that provides important direction for PIs on OCG’s involvement in reviewing or submitting reports to sponsors. OCG can access submitted reports with a few sponsors, and with others the reports should be copied to ocgreports@colorado.edu. Each sponsor has their own requirements, for example, NIH reports are completed by the PI and then reviewed and submitted by OCG.

All required reports, including technical and final reports, should be retained in infoED. infoED is the official repository for all CU Boulder award-related documents to substantiate CU’s award management practices and OCG will be responsible for uploading all reports to infoED that they receive.

Reports that are stored in infoED transitions responsibility from the PI to OCG to produce a copy of the report in the event the sponsor questions CU’s fulfillment of the award. If OCG does not receive a copy of a report, then the PI and that PI’s department assume this responsibility, and will need to retain the document for six years past the inactivation date of all financial accounts of that award, in accordance with CU Boulder’s Records Retention and Management policies.

Direct reporting questions and copies of submitted reports to ocgreports@colorado.edu.

Off

Traditional

White

NOAA's Grants Online Final Reporting Deadlines

Anonymous — Thu, 21 Apr 2016 21:21:27 +0000

NOAA's Grants Online Final Reporting Deadlines Anonymous (not verified) Thu, 04/21/2016 - 15:21

The National Oceanic and Atmospheric Administration’s (NOAA) closeout deadline for grants is 90 days after the award end date. It is possible to request an extension to the closeout period, which is not a “no cost extension” but allows additional time to submit final closeout reports. Without such an extension for the closeout period, NOAA’s system will automatically lock the Principal Investigator and OCG out at the end of the 90-day window.

For those locked out of Grants Online due to a past due final reporting requirement, please send an email to either ocgcloseout@colorado.edu or ocgreports@colorado.edu so OCG can contact the NOAA Grants Officer to resolve the issue.

The Grants Oversight and New Efficiency (GONE) Act became law on January 29, 2016, to ensure timely agency closeout for expired awards.

If you need assistance with your award closeout, please contact ocgcloseout@colorado.edu.

Off

Traditional

White