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Purchasing through Marketplace with sponsored project funds requires three sequential approvals after the Principal Investigator and his/her department initiates a requisition:

1. Financial (Department)
2. Sponsored Projects (OCG/SPA)
3. Purchasing (PSC)

Some capital equipment and Government titled property purchases may require specific sponsor pre-approval before any requisitions can be processed. Once a requisition has received all approvals, a purchase order is created and submitted to the vendor.

1. PI and Department Create Requisition

• Determine whether purchase is necessary, essential, allowable and allocable to the award
• Confirm that the item is not already available in department or campus
• Attach supporting documentation or sponsor approval, if applicable

2. Department Financial Approval

• Ensure there is sufficient available funding and time left during the period of performance of the award
• Check requisition for completeness and accuracy
• Attach supporting documentation or sponsor approval, if applicable

3. OCG Review and Approval

• Review award terms and federal regulations to ensure the purchase is allowable
• Determine where title will vest and whether prior approval from the sponsor is required
• Check requisition for completeness and accuracy
• Attach supporting documentation or sponsor approval, if applicable

4. PSC Approval

• Ensure purchase meets procurement requirements
• Check requisition for completeness and accuracy
• Create and send the purchase order to the vendor